Getting started, and how everything works

Everything you capture lands in one stream, the Inbox, labeled "Nagbox". There is no separate reminders list to remember to reopen. Ordering is by your manual order, with resurfaced items and fresh captures jumping to the top.

An item nags simply by being in the stream. You clear it by acting on it, not by silencing an alarm. When a snoozed item's time comes, the wake engine flips it back to the Inbox, jumps it to the top, pins it for you, and attaches a short chip explaining why it is back.

The four historical item types collapsed into one: a nag. You no longer pick a type when you capture; you just write the thing. A capture can carry a title, body, url, location, labels, icon, priority, a Remind time, a Due date, an assignee, and a recurrence rule.

Pinned items live behind their own "Pinned" chip in the same lens bar, not a separate screen. The Stream tab carries its own item count. The Stream, Snoozed, and Done bar only appears on stream screens, so it stays out of the way everywhere else.

Archives the item, never deletes it. If the item repeats, completing it spawns the next occurrence as a snoozed successor that inherits its labels and assignee.

Sends an item away until a time you choose (it wakes and resurfaces then), or parks it as "someday" with no wake time. You can snooze silently, so it resurfaces without a push. From the Snoozed tab, Edit opens the same short form as everywhere else, title, space, labels, assign, with Remind pre-filled under More options, so one Save can change the nag, the snooze, or both.

Keeps an item up top and safe from Sweep. Pinning is per person and never changes the item's state. There is also a distinct protect state for things you want Sweep to skip without pinning them to the top.

Clears a whole window of the stream at once, marking everything done except what is pinned or protected. It is a single undoable action. See Sweep and protect.

The manual version of resurfacing: pulls an item back into the Inbox at the top, pinned, whenever you want it in front of you again.

Open a nag and tap Delete to remove it for good. The button asks for a second tap within a few seconds so a stray touch cannot delete anything. Deleting a repeating nag stops the repeat, and a deleted parent's sub-nags stay as their own nags.

The clock that nags. Set it to later today, this evening, tomorrow, this weekend, someday, or a custom date and time. At that moment the item resurfaces at the top of the stream.

An optional deadline, independent of the nag loop. It does not make the item resurface; it just stands, and shows in orange once it is overdue. If you want an item to come find you, set a Remind, not only a Due.

Daily, weekdays, weekly, or monthly. Repeats are realized by clone on complete: finishing one instance schedules the next, waking it at 7 in the morning in your timezone. That holds through daylight saving changes, since it is anchored to the local wall clock, not a fixed offset. A space carries its owner's timezone, so a repeat inside one wakes on their clock. Completing it tells you when: "Done. Next: Sep 30."

Drag a nag onto another to nest it as a sub, one level deep. The parent shows how many subs are left, and dragging one back out un-nests it. Reordering by drag works the same as it always has, on top-level nags and subs alike.

Give an item an icon from a curated set (home, cart, car, plane, and more) so a glance down the stream tells you what each thing is. Icons are named glyphs, not emoji, so they look the same on every device.

Normal, High, or Urgent, shown as a colored left edge on the row: amber for High, red for Urgent.

A nag's url field has always shown as a small chip on the row, one tap to open it without expanding the nag. Now any http link written into the title or the notes gets the same chip, and is tappable right there in the text too, opening in a new tab.

Grab an item's grip and set your own order. The manual order sticks; resurfacing and fresh captures still jump to the top.

Create, color, and rename labels. Colors are assigned automatically from a fixed palette; renaming a label rewrites every reference to it. The rule that makes labels safe to use freely: labels organize, they never authorize. Applying or removing a label can never expose an item to someone, or hide it from someone. Who can see an item is decided entirely separately (see Spaces and offline).

A Lens is a saved view built from labels: an include set that matches all of its labels, an optional match-any set that matches any one of them, and an exclude set. Give it a name and pin it, and it appears in the quickbar across the top. Drag lenses into the order you want in the Lenses tab, and the pinned quickbar follows that order. Tap a label on a nag to add it to the filter bar; tapping the chip in the bar flips it between include and exclude. Search finds matching lenses first, so an unpinned lens is one search away. The X clears it, and "Save as lens" turns the combination into a named Lens, or updates the one you started from. On the Nagbox view, Save as lens also updates your own Nagbox lens, and any member of a shared space can update their own while creating named lenses stays admin-only.

Worth knowing: your Inbox is itself a Lens, so tuning what it shows uses the same builder as any other view. A Lens only ever narrows what you already see, it can never widen your visibility. Its own include and exclude sets are set per space, so what nags you in Family stays separate from Personal or work. And once a space has more than one member, any lens in it shows the whole board, every member's matching nags with the owner's name on each row; the Nagbox lens is the exception, staying narrowed to what is assigned to you. Named lenses belong to the space itself: in a space with more than one member, only an admin creates one; every member sees it by name and can pin it to their own bar, but only an admin can edit or delete it. Your own Nagbox lens keeps its include and exclude sets personal to you regardless. More on that in Spaces and offline.

Hiding an item is an exclude clause on a Lens: the item stays live, just out of that view. Protecting keeps an item, or a whole Lens, out of Sweep. Neither is a delete. The only way things leave the stream is Done, which archives them.

A space is a shared stream with its own members, nags, labels, and lenses. Personal is the space only you can see. Create a space from the space list, invite people by their Nagbox username, and they accept from a card in their own stream. Once a space has more than one member, any lens in it shows the whole board, every member's matching nags with the owner's name on each row; the Nagbox lens is the exception, staying narrowed to what is assigned to you (see Labels and Lens). Assign a nag to any member: the Assign control sits on the short capture and edit form next to Space and Labels once a space has more than one person in it. The assignee gets a push, and when they mark it done you get one back. Press and hold a nag to select it, tap others to add them to the selection, then apply labels to all of them at once or assign them all to one person; multi-select works inside a space only. Labels and lenses belong to the space you made them in. There is no moving a nag between spaces; capture it where it belongs. Leaving a space or removing a member removes their view of it; nothing is deleted.

One view across every space you belong to, each item marked with where it lives.

Open a space with no signal and it still loads. Capture, Done, Snooze, and Back queue on the device and replay the moment you are back online.

Nagbox runs at app.nagbox.io: one app, ready in minutes, no setup beyond signing up. We run the servers, keep them patched, and back them up. It sells convenience, never features held back for a higher tier.

Import accepts JSON or iCalendar (.ics), including Apple Reminders exports, with a preview, and re-importing the same file is safe.